The Dorset Cancer Care Foundation Privacy Policy

The DCCF is a local charity for the community of Dorset for people who are experiencing financial hardship because of cancer. We can offer non-refundable grants subject to a successful application awarded from the Trustees awards committee.

This Privacy Policy tells you what data we collect, why we collect it and what we do with it. You can also find information on the controls you have to manage your data within these pages.

1. Our contact details

Name: The Administrator
Address: Discovery Court Business Centre, 551-553 Wallisdown Road, Poole, BH12 5AG
Phone Number: 07593 890 879

2. The type of personal information we collect

We currently collect and process the following information:

  • Personal identifiers and contact information (for example, name, address, mobile phone number, landline phone number and email address)
  • Those persons seeking an Award from The DCCF will additionally have to
    • disclose their date of birth, gender, medical condition and details, including medical practitioner contact information
    • give an explanation for wanting an Award which may involve financial information
    • provide bank details to enable payment

3. How we get the personal information, why we have it and what we use it for

Most of the personal information we collect and process is provided to us directly by you for some of the following reasons:

  • to support your request for an Award
  • to verify that an Award is justified
  • for you to receive notices of future fundraising events
  • for you to receive news regarding the Charity
  • for you to support the Charity raising funds
  • if you help to run the Charity e.g. as a Trustee

We may also receive personal information from your medical practitioner to support your Award request. Your personal information will be shared as required with the Trustees and the Administrator.

We will not share this information outside of the Charity’s Trustees and Administrator without your consent.

4. Lawful Basis

Under the Data Protection Act 2018 and the EU Regulation 2016/679 General Data Protection Regulation, the lawful basis we rely on for processing this information is:

– Legitimate Interest (except as noted below).
– Contractual (if you apply for or receive an Award or if you are employed by us).

5. How we store your personal information

Your information is securely stored at our registered address Discovery Court Business Centre, 551-553 Wallisdown Road, Poole, BH12 5AG. We keep the personal information noted above until such time as you inform us that you no longer wish to support the Charity or in the case of an Award for 24 months after an award application has been granted or rejected. We dispose of your information by shredding any paper holding the information and/or deletion from our computer databases.

6. Your data protection rights

Under Data Protection law, you have the following rights:

Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances. This is not applicable if your data is held under Legitimate Interest basis.

You are not required to pay any charge for exercising your rights. If you make a request, we will respond to you within one month. Please use the contact details above if you wish to make a request.

7. How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us using the contact details above.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address is:

Information Commissioner’s Office

Wycliffe House
Water Lane

Helpline number: 0303 123 1113

ICO website: